Free Client Management & Image Viewer using Contacts and Dropbox.

With this adaption of the original workflow we are going to add more power, save you more time and best of all its free. The script will rename your images, create low res versions and move them to the correct folders, plus some other stuff.

Before you start

If you haven’t already please read the original workflow blog. It important you have an overall knowledge of what the script does.

All you need is Contacts and a free Dropbox account and create two permanent folders in your Pictures folder. One called “Temp Client Images” and the other called “Watched”. Also create a Lr export preset saving Hi Res JPEGS (with your specifications) to the new folder “Temp Client Images”.

Download the script Contacts_V2 here. Open it in Script Editor (Applications/Utilities/Script Editor) and save as an app. (Dropbox does not allow people to share apps.) Place it in your ScriptMenu for easy access.

The script uses information from the Contacts app so you have to grant the app permission. Go to System Preferences and click Security & Privacy. Go to Privacy, unlock so you can make changes, click the + sign and add the app.

private by .

In the same window click Contacts and enable the script.  You only have to do this once. If you don’t do this the script will keep asking permission each time you use it.

p2 by .

Session Workflow

  1. Enter your clients details in Contacts and create a date in the diary for the session. Include the client in the ‘Invitees’ section and send them an invitation.
  2. Import your images into Lr from the session into your newly created “Watched” folder and edit/crop/colour balance as necessary.
  3. Once you are happy with your edits, using the your new Lr export preset save the images to the “Temp Client Images” folder. These images will become your original files stored in your client folder.
  4. Run the Contacts_V2 script

IMPORTANT: I am assuming that you will shoot RAW. With this workflow you are going to save JPEGS as your original files and the RAW’s will be trashed. The advantage of this is that you have considerably smaller files sizes to deal with and all your major colour correction would have been done in RAW before your export. For a busy photographer this can save you Terrabytes of storage space.

Script Options

The workflow can be adapted to save the RAW files and save directly to your storage drive so that no user interaction is needed for those stages. It can also be adapted to run within Lr from the Post Processing/Export Actions in the Export dialog box but you would need to contact me here for more details

This is an overview of the what the script does.

con3.jpg

The naming convention for folders is John Doe, John Doe_1, John Doe_2 etc

The naming convention for image files is 1_John Doe.jpg, 2_John Doe_1.jpg, 3_John Doe_2.jpg etc.

The processed images will now have to re imported to Lr. The script brings up the import dialog window in Lr with the images that need to be ADDED (not copied or moved).

Because images have been deleted from the Watched folder you will have to clear those manually from Lr.

Switch to Mail and you will see that an outgoing email has been generated to the client ready for you to paste the Dropbox link into. (Right click the “Contact Sheet” folder inside your client folder in Dropbox). The body and the subject line can be edited in the script to suit your needs.

 email by .

In the Note section of Contacts a path to the client folder has been copied there. Click “Edit” and highlight the path. You can then go to that folder by scrolling to “Reveal in Finder”. (You see that it has also imported a profile picture of the client)

Screen Shot 2016-12-11 at 04.06.59.png

So the script has created folders, named images, created the clients email invitation and got you to import into Lr. The client information and images are now available on all your devices using iCloud and the Dropbox app. That’s a pretty comprehensive client management system for no monetary outlay!

Next up how to automate keywords, hashtags and other stuff needed for social media. How to automate image search for retouching requests

For discussions about headshots and workflows ask to join my FB forum.

For one to one workshops click here.

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Free Client Management & Image Viewer using Contacts and Dropbox.

With this adaption of the original workflow we are going to add more power, save you more time and best of all its free. The script will rename your images, create low res versions and move them to the correct folders, plus some other stuff.

Before you start

If you haven’t already please read the original workflow blog. It important you have an overall knowledge of what the script does.

All you need is Contacts and a free Dropbox account and create two permanent folders in your Pictures folder. One called “Temp Client Images” and the other called “Watched”. Also create a Lr export preset saving Hi Res JPEGS (with your specifications) to the new folder “Temp Client Images”.

Download the script Contacts_V2 here. Open it in Script Editor (Applications/Utilities/Script Editor) and save as an app. (Dropbox does not allow people to share apps.) Place it in your ScriptMenu for easy access.

The script uses information from the Contacts app so you have to grant the app permission. Go to System Preferences and click Security & Privacy. Go to Privacy, unlock so you can make changes, click the + sign and add the app.

private by .

In the same window click Contacts and enable the script.  You only have to do this once. If you don’t do this the script will keep asking permission each time you use it.

p2 by .

Session Workflow

  1. Enter your clients details in Contacts and create a date in the diary for the session. Include the client in the ‘Invitees’ section and send them an invitation.
  2. Import your images into Lr from the session into your newly created “Watched” folder and edit/crop/colour balance as necessary.
  3. Once you are happy with your edits, using the your new Lr export preset save the images to the “Temp Client Images” folder. These images will become your original files stored in your client folder.
  4. Run the Contacts_V2 script

IMPORTANT: I am assuming that you will shoot RAW. With this workflow you are going to save JPEGS as your original files and the RAW’s will be trashed. The advantage of this is that you have considerably smaller files sizes to deal with and all your major colour correction would have been done in RAW before your export. For a busy photographer this can save you Terrabytes of storage space.

Script Options

The workflow can be adapted to save the RAW files and save directly to your storage drive so that no user interaction is needed for those stages. It can also be adapted to run within Lr from the Post Processing/Export Actions in the Export dialog box but you would need to contact me here for more details

This is an overview of the what the script does.

con3.jpg

The naming convention for folders is John Doe, John Doe_1, John Doe_2 etc

The naming convention for image files is 1_John Doe.jpg, 2_John Doe_1.jpg, 3_John Doe_2.jpg etc.

The processed images will now have to re imported to Lr. The script brings up the import dialog window in Lr with the images that need to be ADDED (not copied or moved).

Because images have been deleted from the Watched folder you will have to clear those manually from Lr.

Switch to Mail and you will see that an outgoing email has been generated to the client ready for you to paste the Dropbox link into. (Right click the “Contact Sheet” folder inside your client folder in Dropbox). The body and the subject line can be edited in the script to suit your needs.

 email by .

In the Note section of Contacts a path to the client folder has been copied there. Click “Edit” and highlight the path. You can then go to that folder by scrolling to “Reveal in Finder”. (You see that it has also imported a profile picture of the client)

Screen Shot 2016-12-11 at 04.06.59.png

So the script has created folders, named images, created the clients email invitation and got you to import into Lr. The client information and images are now available on all your devices using iCloud and the Dropbox app. That’s a pretty comprehensive client management system for no monetary outlay!

Next up how to automate keywords, hashtags and other stuff needed for social media. How to automate image search for retouching requests

For discussions about headshots and workflows ask to join my FB forum.

For one to one workshops click here.

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